Board members can perform the majority of the governance procedure using general software for meeting management. One key feature to look for is the capability to record meetings, prepare detailed reports on voting and get eSignatures. Some portals also provide video conferencing that helps to keep the meetings more engaging for all parties.

General board software must not only manage meetings but also facilitate document sharing and collaboration. This can help to improve director productivity levels and increase board participation and board engagement, both of which are essential elements of good governance. It’s crucial to ensure that the platform can handle various file formats. This will help directors avoid having to manually forward attachments and emails, or make multiple copies of files.

The software should permit the use of annotations and highlighting tools. They can be helpful in highlighting important sections of the documents and ensure that everyone in http://boardmanagers.blog/formal-meeting-agenda-outline-simple-template attendance at a meeting understands what’s being discussed. It’s also important that the software enables participants to support their ideas or raise any concerns they might have through specific passages from the documents in question. This can help to speed up the meeting by permitting attendees to use specific passages from the documents that are in question.

The software should offer versions that are optimized for desktop, tablet and mobile. This allows all board members to easily access information and plan meetings regardless of where they are or what device they are using. Some solutions also allow print-friendly formatting for those who prefer paper or do not want to work with screens for long durations.