A well-run board meeting requires careful planning and execution. It is essential to begin the meeting by calling the meeting to order, and then introducing participants. The board must also decide on an agenda that is concise, focused and clear. This allows board members to concentrate on their work for the duration. In the end, the purpose of a meeting of the board is to prepare an accurate and actionable board minutes. This can be accomplished by using a software for managing boards like Range that allows many users to work in tandem and ensures accuracy.

The first item on the agenda is usually reviewing and approving the last board meeting’s minutes. Then the CEO or executive director gives a https://www.boardroomate.com/how-to-improve-board-performance/ report on the organization’s progress and any significant events that have occurred since the last meeting. The board then discusses the reports of the committees as well as the financial situation of the company. This includes approving, reviewing and evaluating budgets, financial statements and investments. In addition, the board is also able to discuss any other topics that are pending or newly proposed.

While it is important to encourage the board members to discuss topics and ask questions to each other, getting sidetracked could be a waste of time. You can limit this problem by establishing a « parking lot » which is set for off-agenda items. You can revisit these items and decide whether they should be added to the following agenda or delegated as a task. Always end the meeting by requesting an adjournment promptly.