Board meetings can be lengthy and complex but with a little preparation, they can be as efficient as you can. This article will discuss the most crucial steps to plan for board meeting – from preparing agendas for meetings, to establishing an administrative trail.
Start by reviewing the meeting minutes from the last board meeting and determining the most important items to be discussed at this meeting. You can ask board members for their input if you are unsure what you should discuss.
After you’ve completed the agenda, contact any committee chairpersons or directors who require reports or other materials and set deadlines. This will ensure that all information needed is received before the meeting, so you can effectively address each item on the agenda.
It’s a good idea to make sure to check in with directors who were given specific tasks at prior board meetings to ensure that they’re on the right track. This will avoid situations when a director brings an issue that’s already been discussed in a prior board meeting.
Put together the board kit or the meeting minutes and distribute them to attendees. Convene, a board management program is a great tool to save time and effort. Alternatively, you can send out the documents via email, and post the required notices to comply with any legal requirements.